Organize Your Family History

Stay focused and happy while exploring your roots

Genealogy = connections

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From left: Me, Penny, Sue, Mary (seated)

From left: me, Penny, Sue, Mary (seated)

Thanks to my family history research (and this blog, really), I had an extraordinary day this past Friday, meeting my mother’s cousins and aunt. My mother was born in Missouri but her family moved to Spokane, Washington, in 1936 (looking for a better climate for my grandfather, who was recovering from tuberculosis). They left behind my grandfather’s parents and siblings, a close-knit family.

As a result, I didn’t grow up knowing this branch of the family and we sort of disappeared off the family radar. But that changed when my mother’s cousin, Jerry Brown, found this blog and introduced me to the Brown cousins, a wonderfully welcoming group. So when I saw there was a genealogy conference in western Missouri, I registered and arranged to come in a day early and meet my family.

It was an incredible day. These people are hilarious and fun and we laughed and laughed and laughed. It started with lunch in Nevada, Missouri, with cousin Penny. After that, we met cousin Sue at the old-folks’ home where Penny’s mother, Mary, lives. Mary is the sole surviving sibling of my grandfather, Crawford Brown. (Crawford died in 1996, two weeks shy of his 90th birthday.) She is 99 years old and has a twinkle in her eye and is quick to laugh. That’s us in the picture up top.

Then we went to Milo, Missouri, where my great grandparents (Crawford’s parents), who are Penny and Sue’s grandparents, had lived. I saw the site of their in-town house, where they moved from the farm in 1959, when they were in their 70s. And we went to Milo cemetery, where they are buried. We also saw the site of their farm (and I heard many hilarious stories about Sue’s antics at the farm when she was little).

The graves of my great grandparents, A.J. and Rhoda Brown

The graves of my great grandparents, A.J. and Rhoda Brown

Then these lovely women took me on a quest to find the cemetery where my great grandfather Jeffries (my grandmother Sue’s father and father-in-law to Crawford) was buried, along with his parents and grandparents. Mind you, these Jeffries are no relation to Penny and Sue, but they were up for helping me find the cemetery. It wasn’t easy. We had some directions from an old book, but they didn’t turn out to be entirely accurate. To make matters more complicated, there are two cemeteries within a few miles with homophonic names (Meyer’s and Myer’s), so asking directions wasn’t terribly fruitful. But then I got my husband, Barry, on the case from home and Google maps saved the day. Once there, Sue and Penny helped me find the actual graves. Here’s the grave marker for my great grandfather’s grandparents.

The grave marker for my 3rd great grandparents, R.A. and Harriett Jeffries

The grave marker for my 3rd great grandparents, R.A. and Harriett Jeffries

Luckily the day was beautiful, sunny and in the upper 70s or low 80s. It wouldn’t have seen like such a fun adventure the next day, when it was cold and windy.

After our grave-hopping (we went to both Meyer’s and Myer’s, as well as Milo cemeteries), we went by the site of the original homestead near Rockville, Missouri, that my great grandparents established when they moved to Missouri from Nebraska in about 1914. And after that we met more cousins at a Mexican restaurant in Nevada for dinner, as well as Sue’s 90-year-old father (widower of Crawford’s sister, Nancy). A family reunion date was selected for 2014. I am eager to attend!

By the time I headed up to my hotel in Blue Springs, Missouri, I was exhausted. But so tickled to have had such a wonderful day.

When I started doing family history research, it was all about a solitary detective hunt with feelings of triumph when vital records were obtained. What I didn’t realize it would be about was connecting with family, sharing stories and memories, and uncovering life-enhancing relationships.

I am so grateful for the time spent with this new-found family. And I am so grateful for my interest in genealogy!

Making time for family history research

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I love doing family history research. I really do. I’m also trying to figure out ways to integrate it into my organizing business, so technically it’s work. So why haven’t I done it in more than a week?

I can make excuses for why I haven’t made time to do any research. A week ago I returned from a week-long trip and I jumped right back in to full client load. My desk is a mess. (Embarrassing, but true.) But here’s the thing: since I’ve been home I’ve managed to catch up on most of the TV shows I recorded in my absence. I finished reading a book. I watched a couple of college basketball games.

It really does come down to priorities. (Priority management is a more accurate phrase than time management.)

As I contemplated the fact that I frequently close up shop and leave my desk for the day before I do any research, I realized a few things:

  • The messy desk really does get in the way. (Note to self: Clear it off every night like you used to!)
  • The time I thought I’d try to do it every day, 5 pm, isn’t conducive. Now that it’s winter, it’s dark at that time. I like a lot of light when I’m squinting at old handwriting.
  • If I’m running late trying to get the rest of my work done, I continue working past 5 pm and research is sacrificed.
  • I need to make it very, very easy to start doing the research. One way I might do that is to outline for myself at the end of each research session what I want to research at the start of the next one. Then it’ll be as simple as grabbing a file from the cart stored in a closet a few feet away, rather than rolling out the whole cart. And it gives me immediate focus.
  • I need to examine my priorities for my time and see where this research fits in. Is it more important than keeping up with social media or whittling my inbox down to zero? If so, I should do it before I do those daily tasks.
  • It’s important to recognize that I don’t need hours at a time to do research. As little as 30 minutes can glean some great results.

The process of writing this blog post has given me new resolve. I have a lighter day tomorrow and I’m going to make sure I do some research, earlier in the day. And I’ll make a note at the end of the session about how I want to start the next session.

I think I’ll take a few minutes to clear off my desk right now.

To print or not to print?

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questionmarkI admit it. I like to print out source documents I find online. When I see a census record for an ancestor, for example, I have an overwhelming desire to print it out and put it in that ancestor’s paper file. That system has worked well for me, though of course there’s potential for all those printed records to take up a lot of space.

Yesterday, I was listening to Lisa Louise Cooke’s Genealogy Gems podcast, specifically the Digitize, Organize, and Archive episode in which she interviews Denise May Levenick about organizing family memorabilia and genealogy records. Listening to that, I was inspired to take their advice and try to squash my compulsion to print and instead save these documents as pdfs.

I thought I’d do that today, but I’m realizing that I take some comfort in having paper records. I know my house could catch on fire and the records would vanish. But I think I have more faith in my house remaining unburned than I do in my hard drive not failing. As I’m typing this, though, I know that’s not the true reason. (I back up to an external hard drive and I have an online backup service.) I think the real reason is that my paper files are more organized than my electronic genealogy files.

Saving pdfs rather than printing would require me to clean up my electronic act. And that would be a good thing. As I see it, I’d need to come up with a good naming system and file hierarchy. I’m a Mac user and I typically rely on its excellent search functionality to help me find what I need on my hard drive. But I can imagine that pinpointing specific records in a search might be more difficult.

One advantage I can see to saving these documents on my hard drive is that sometimes I’m doing research in the absence of my paper files. I might be using my laptop upstairs, while my file cart resides downstairs. I might be at a library or a conference. I can certainly see advantages to saving, not printing.

So I’m going to continue printing, but only until I get my head around doing a better job with organizing my hard drive. (Step 1: Read Denise May Levenick’s book, How to Archive Family Keepsakes, which offers information on file naming protocols.) Once I clean up my electronic genealogy files, I think I’ll try saving, rather than printing, and see if I can feel comfortable.

 

Sharing information is a two-way street

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I visited my parents earlier this month in Walla Walla, Washington, and as I posted last month, I was hoping to get some more family-history information from them.

Well, it turns out they didn’t know the answers to most of my questions (perhaps I’m asking the wrong questions), though my mom was able to fill in the information that her cousin, Jerry Brown, had asked about in a comment to that earlier post.

(Confidential to Jerry: My grandfather, Crawford Brown’s fuel business was called International Fuel and its address was 730 North Washington in Spokane. And my mother’s childhood home, which you visited in around 1949, was E 30 31st also in Spokane.)

But even if I didn’t get my own questions answered, I was able to share information with my mother about what I’d learned about our family history since my last visit. A large part of that was due to the above-named Jerry Brown and his sister, Judy, who generously shared their genealogical information about my mother’s paternal side of the family. That includes a delightful oral history and it was really fun to share that with my mother. I also shared the emails I had received from her cousins when Jerry first found this blog.

So thank you, Jerry and Judy. I appreciate your help. And I appreciate the reminder that even if my mother’s not in a position to further my research, I can enhance her life by sharing what I learned.

I just started a Facebook page for this blog. If you’re on Facebook, please hop over there and like it. I’ll be posting links to blog posts and starting conversations.