Digging out after a conference

Diggin out after a conferenceI love going to conferences. Between organizing and genealogy conferences, I attend at least three a year.

Conferences are wonderful learning and networking opportunities, but they can present an organizing challenge. When I return home from a conference, I’m usually behind in my work and it’s so easy to leave everything I learned on a back burner. The biggest challenge is probably dealing with the literature I bring home from conferences. I’m a bit ashamed to admit that, in the past, items I picked up at trade shows have stayed in the bag untouched until they’re thrown away months or even years later.

Last month, I attended RootsTech. It had a gigantic trade show and I learned about so many new resources I wanted to explore. I was bound and determined that the information I bought home with me would not languish. Here’s how I handled it this year. (Spoiler alert: I’m feeling pretty good about it!)

  • I minimized what I brought home by carefully going through all the paper before packing my bag at the hotel room in Salt Lake City.
  • Once I got home to St. Louis, I put all the literature together until I could process it.
  • I spread it out and scanned it for the photo to go with this post (something non-bloggers wouldn’t have to consider!).
  • Then I gathered it into a pile and went through it piece by piece. I looked up the websites for each of the flyers I brought home. If the product or service still interested me, I added it to a note I created in Evernote called “Interesting resources from RootsTech 2015″ that I placed in my Evernote “Genealogy Resources” notebook.
  • For a couple of the resources, I created a follow up task in Things, the task management application I use.  I can assign a due date, so these tasks will pop up on my Today page next year  (helpful for reminders about conferences I might want to attend in 2016).
  • I jotted down some blog post ideas sparked by the literature and put them in my Blog Post Ideas notebook in Evernote.
  • I recycled all the paper, except two items I decided to file

The whole process took me about 30 minutes. It feels great! There were some resources I’d forgotten about already, but now they’re safe inside Evernote. I took action on a couple of items, signing up for newsletters and other services and making one inquiry about working with someone. And, perhaps best of all, I got rid of a pile of paper.

Taking 30 to 60 minutes to process this information really adds value to what I brought home from RootsTech. It’s an amazing return on the investment of time spent! I’m grateful for Evernote and Things which help me free up my memory so I can find this information when I need it.

I can’t wait to do it again after next month’s National Association of Professional Organizers conference.

Do you have a better (or different) way of digging out after a conference?

Can’t be at RootsTech? Watch from home

Crowds at RootsTech 2015I’m at RootsTech 2015 in Salt Lake City, with 22,000 of my closest friends. Seriously, this is one large conference.  But it’s amazingly manageable. One day in, I can say that the sessions are really valuable. And I’m happy to tell you that even if you’re not able to attend in person, you can remotely watch a selection of the sessions.

The streaming schedule is posted here. If you’re not available when they’re on live, have no fear. The website indicates that recordings of these sessions will be posted for a limited time on the RootsTech website after the conference.

One of the great aspects of the conference, the ginormous trade show, has to be experienced in person, alas. I’ve only scratched the surface my first day here, but I’ve already learned about some new products and services and had a good time talking with vendors. I’ll post some highlights at a later date.

If you have the chance to watch the live stream, I encourage it. This conference offers quality content that’s well worth the time investment.

This photo of the corridor at RootsTech on Thursday was taken by my friend, Lori Hanson Krause. Used with her permission.

RootsTech early bird deadline extended

RootsTech 2015 registration is openIf you’ve been on the fence about attending RootsTech 2015, to be held in Salt Lake City February 12 to 14, now’s the time to commit. They’ve just extended the early bird price of $159 for the three-day conference. You can grab it until Monday, January 26.

To get more information and to register, go to the RootsTech website.

I attended last year and loved it and will be attending again this year. I think $159 for the level of education you get there is a gigantic bargain. (By contrast, I pay about $600 for registration for my organizers’ professional conferences.)

If you decide to go, please let me know in the comments. Perhaps we can meet!

Have you registered for RootsTech?

RootsTech 2015 registration is openAbout ten days ago, I registered for RootsTech 2015, which will be held February 11 to 15 in Salt Lake City. I attended last year and really enjoyed it. I jumped at the chance to register again for only $139, the early registration fee. (I’m accustomed to organizers’ conferences that cost about $500 to register.)

When they announced last year that RootsTech 2015 would be held in conjunction with the Federation of Genealogical Societies’ (FGS) annual conference, my first thought was, 10,000 people isn’t enough? Here’s the thing: RootsTech 2014 was so well organized (and, believe me, I don’t say that lightly) that I have no worries that combining the conference with FGS will have a negative impact on the conference experience. In fact, I’m pretty sure it will have a positive impact.

The two conferences are being held concurrently. There will be shared general sessions and a shared Expo. Those who register for one conference will have the option of going to the other conference’s breakout sessions (that option is available for a small additional registration fee). I didn’t know whether I would want to attend any FGS sessions, but for an additional $39, I figured it was worth it to keep that option open.

So I have my plane ticket, my hotel reservation, and my conference registration. It’s on my calendar and I am really looking forward to it.

Are you going? If so, please let me know! Last year, I met up with OYFH reader Lori Krause and we’ve had a great time staying in touch ever since! (Hope you’re going again, Lori!)