I hope I’m not boring you with my research trip! It’s taking up most of my genealogy-related thoughts these days. After a glorious five days focused solely on family-history research, I’ve had to get to back to other responsibilities. So it seems really important for me to have a plan in place to to process all the information and photographs that I captured during my trip. In the absence of such a process, I think I’d be in real danger of losing some valuable information.
I put together a little plan to capture all this information and I’m in the midst of these efforts now. Today, I thought I’d share what I’m doing to make sure nothing falls through the cracks.
These are my areas of concern:
- Documents captured by my phone camera
- Printed documents that were waiting for me at the Daviess County Public Library
- Photographs taken at cemeteries
- Questions/challenges that came up along the way
On this trip, most of the documents I captured took the form of photos on my phone. If I’d planned better, I would have taken them through an app, like Genius Scan, that makes a tidier photo, saved as pdf, and prompts me to email it to myself or export it to Dropbox or Evernote or elsewhere. But I didn’t plan that far in advance and instead just clicked away on my phone. This would be a problem if I let them languish on my immense, ill-organized photo library on my phone. So instead, I’m moving each important image from my phone into my Surnames folder and renaming each using my file-naming protocol, just like I do with downloaded documents. I’m giving priority to this process (rather than to actually gleaning all the information from the document immediately), so I’ve created a folder called Documents found on my 2019 Kentucky Research Trip, where I’m placing the renamed files to process soon. As soon as all the photos are copied from my photo library, I’ll process each of them just like I process documents I download.
The printed documents I’ll simply scan and either put into that holding folder or just process them right after scanning. There were only a handful of those, primarily obituaries.
Believe it or not, I did no photocopying and no scanning at any of the repositories I visited. I just took pictures with my phone. If I’d been getting information from large books, I would have wanted to use a machine to copy or scan. But most of what I looked at were loose pages from vertical files or case files so the phone was very easy. (And encouraged by the repositories.)
With the cemetery photos, I’m copying particularly helpful ones to my hard drive just like the documents. They’ll go into my folder structure, be filed by ancestor and used a source document in Reunion.
As for the questions and challenges, I did a pretty good job of keeping a log in Evernote each day, taking of note of next steps and questions that came up. I could leave them there, but what I think I’ll do is move them to Trello. I’ve been wanting to experiment with Trello for my genealogy task list. (I use it for so many other things in my life and business.) On July 4, reader Jerry Hereford was generous enough to share how he sets that up in Trello in a comment on this post and I want to give his method a try. You can bet that I’ll be writing about how that turns out!
It was really important to me not to let real life grab all my time before I set up a system to fully benefit from everything I learned on the research trip. For the next month, probably, that will be my focus. I really need to act on this information while it’s fresh in my mind!
If you have any suggestions for other things I need to do, I’m all ears!
John Sparrow says
Janine. I may not read everyone of your posts, but I should. You do not need to be apologetic with writing as you do. It always has tidbits for everyone. Very many thanks.
Janine Adams says
What a nice thing to say, John. Thank you!
Barbara Shirey says
Sounds like a great plan. I have not heard of Genius scan so I will check it out. This date will stay in your mind since it was a great trip and you will be looking back at any photos you saved. One suggestion is to upload any gravestone photos to Find a Grave. Also saving Billion Graves app on the phone is also a great way to take a photo for future documentation. Good luck on tying up the loose ends – well, I mean opening up the new leads!
Janine Adams says
Thank you for those suggestions, Barbara!
Susan Styx says
I find all your research trip musings very interesting so please keep it up! I also find it very helpful to read about how you organize what you’ve discovered on your trip and how to go about processing it all.
Janine Adams says
Thank you so much, Susan!
Jerry Hereford says
Thanks for sharing the results of your research trip. I have never used Genius Scan before. It sounds interesting and I will have to look into it. I am interested in how Trello works for you for genealogy purposes. I am always open to new ways of doing things. Thanks for mentioning my name.
Judith R Sullivan says
I like seeing how your organize your research. I didn’t know about Genius Scan so checked it out and downloaded the app. Thanks
Janine Adams says
Thanks for your nice comment, Judith!
Leslie Rigsby says
I take a lot of pictures with my phone too. I like the way photographs capture the color of the document. I try to upload them pretty quickly into a specific google album for the repository that I have visited. I take a picture of the repository too, to use as my album cover and in my source citation in my Legacy program. I leave them there until I get around to processing. That way, I at least know where each document came from. *Don’t forget to take pictures of the folder or box information the document came from! You’ll need this later.*
Anyway, once I get around to actually processing, I at least know where it came from, what collection it was from, and the date I obtained it (captured automatically when I take the picture). In Google Photos you can type out your transcription while looking at the image in the “info” section. After that, I can reassign the photo to the correct family Google album, in my Legacy program, in a folder on my computer, and sometimes on Ancestry.com.
By doing all of those early steps, I don’t feel a ton of pressure to process things. I usually try to do one or two a day, though.
Janine Adams says
Thanks for those suggestions, Leslie!