Here’s the next in my series of bite-size Quick Tips. Click on the Quick Tips tag for my other Quick Tips. Because I tend to write longer posts, I wanted to provide a quick-to-read (and quick-to-write) high-impact post every couple of weeks. This one has worked well for me and is worth consideration.
Start your file name for your digital documents with the year of the document
As I mentioned in my first Quick Tip, I start my file names with the year of the document (click on the link to see the rest of the file-naming protocol). I’ve been doing this from the beginning–I’m sure at someone else’s advice. It has proven to be so beneficial. Here’s why:
- It puts my files in chronological order when I sort alphabetically. I have folders for each person I’m researching and having the files arranged chronologically makes it very easy to find a particular document.
- It makes it easy to see what’s missing. For example, missing censuses jump out.
- It creates a little bit of a timeline for a particular ancestor
I’ve never been tempted to stray from this practice and I frequently think about how much I appreciate it. Like everything else, this is something that works for me and may not necessarily work for the way you think. But when I feel passionate about something–particularly if it has to do with organizing–I like to share!