Ten organizing truths

Ten organizing truthsI am celebrating the 10th anniversary of Peace of Mind Organizing®, my organizing business, this month. I wrote an article for my monthly newsletter yesterday that listed ten organizing principles I’ve come to believe over my years as an organizer. They’re not genealogy-related, but I thought readers of Organize Your Family History might benefit from them. (Keep reading to the end to see a very special, limited-time offer.)

  1. The less stuff you own, the easier your life is. Less stuff = more freedom.
  2. Relationships are more important than things. Don’t let your stuff get in the way of your relationships.
  3. There is no such thing as perfectly organized. Strive for “organized enough” instead.
  4. You can’t put something away unless you have a place for it. And you can’t have a place for it if you have more stuff than you can comfortably store.
  5. It’s easiest to create a new habit if you pair it with something you’re already doing. Use that trick to let habit creation be easy.
  6. Indecision leads to clutter. Make it a habit to decide immediately what to do with items.
  7. It’s okay to ask for organizing help. In fact, it can be very beneficial.
  8. Messy does not equal disorganized. I’m living proof.
  9. Tidy does not equal organized. I’ve seen many neat but disorganized spaces.
  10. You are not your stuff. Don’t let your stuff (and your ability to organize it) define you.

In yesterday’s newsletter, I made a special, limited-time offer in honor of my anniversary. For the next week, you can purchase all nine of my Organizing Guides for the price of one, just $9. Organizing Guides are my concise, downloadable pdfs that touch on the most common organizing issues that I’ve seen in my decade as a professional organizer. Through July 22, 2015, go to the Organizing Guides page on my website, scroll down to Want them all?, click Add to Cart and use the coupon code POMO10th at checkout to receive all nine guides for just $9.

An embarrassment of riches

bambooforestOne of my tendencies when it comes to my genealogy research is to get overwhelmed and then paralyzed. I’ve worked hard to avoid the “Where do I start?” question that used to prevent me from getting to work.

My feelings of overwhelm have taken on a new quality of late. I went to two excellent genealogy conferences (the National Genealogical Society conference and the Southern California Genealogical Society’s Jamboree) within in one month one another recently and I learned about so many amazing resources to pursue that I don’t know which way to turn.

On top of that, I took action after the first day of the NGS conference and ordered Civil War pension files for three of my Union soldier ancestors and now have literally 300 pages of documents to go through. (That’s exciting but overwhelming!)

It’s an embarrassment of riches. I feel like there are so many good things to pursue, I don’t know how to choose. (On my other organizing blog, I’ve written about how challenging I find it to have too many choices.)

Doing nothing because I have too many choices is clearly not a good option. So I need to figure out how to narrow things down.

When I was at the two conferences, I used my mobile devices to add genealogy tasks to my Things task-management app.  But just looking at that list has become overwhelming.

So here’s what I’ve decided to do:

  • Sort the tasks by surname
  • Remind myself of my quarterly goals
  • Prioritize the tasks so that I can see the Rasco ones easily, since the new quarter starts tomorrow (and I’ll therefore be shifting my focus to the Rasco family)
  • Give myself permission to work on pension records even though they’re not Rasco-related, so that I can work on properly processing them, a little at a time

Just giving myself a plan of action has made me feel less overwhelmed. Assigning surnames to the tasks so I can isolate one family has limited the options and made me feel more calm.

I think I’m going to create a separate “Opportunities” list that I’ll populate with the various resources I want to explore so that I can get inspired without having the distraction of including those resources in my genealogy task list.

Genealogy is such a journey of discovery. Sometimes I feel surrounded by data and learning opportunities and I can’t see where I’m going. Creating a clear path to follow will help me stay focused and happy while I explore my roots.

Photo by Stale Grut via Unsplash.

Update on the Livescribe pen

In a comment on my blogiversary blog post, reader Maria Tello mentioned that she would like to hear an update from me on how I use my Livescribe pen for genealogy.

The Livescribe pen is a smart pen with a voice recorder in it that links the recording with the notes you are taking. So you can touch an area of your notes (taken in its special notebook) and hear what was being said when you took the note.

I bought my Livescribe Echo in 2013 and enthusiastically used it to take notes at conferences. In my blog post about it, I mentioned the ways I could see using it for genealogy.

True confession: The Livescribe pen is gathering dust in my desk drawer. It’s lost its luster for me. I realized that I never took the time to go back and listen to the recorded notes, which made the notes I did take less valuable (since I took fewer notes, assuming I’d listen to them).

I really do think it could be a very valuable for doing oral history interviews. I just haven’t used it that way.

It’s worth noting that since I bought my Livescribe Echo, the company has the Livescribe 3, which links with an iPhone/iPad app (as well as Android devices). It uses your device’s voice recorder, which makes the pen smaller. And the notes you take in your notebook are transmitted to the device. They can even be transcribed easily. I won’t be rushing out to buy it, since it turns out its utility for me wasn’t quite what I anticipated, but for those taking a lot of notes, I think it’s worth checking out.

 

 

Processing Civil War pension files

Processing civil war pension filesAs I mentioned a couple of weeks ago, I received my 3d great grandfather’s Civil War pension files from the National Archives in record time. I’d been prepared to wait 45 to 120 days and it arrived the week after I submitted the request online.

I dug right in and started processing the information. I was so grateful that I had attended the class Anatomy of a Military Pension, presented by Certified Genealogist Julie Miller at the National Genealogical Society’s annual conference that month. She provided step-by-step instructions of what to do with a military pension.

So the day after I received that 65-page pension file, I did what Julie suggested. I put the documents in chronological order and I assigned a number to each. Then I figured out a citation for the overall file and a  citation for each of the numbered documents.

Coming up with a proper citation was a bit of a challenge and I emailed Julie, who was kind enough to share the citation she uses for these files. (She had given us that info in the talk, but I hadn’t written it down.)

Here’s the citation I’m using for the overall pension file for my ggggrandfather, Richard Anderson Jeffries:

[278] Jeffries, Richard Anderson (1st Sgt., Company D, 13th Regiment, Missouri Volunteer Infantry, Civil War), application no. 567612, certificate no. 529585, Case Files of Approved Pension Applications, 1861-1934; Civil War and Later Pension Files; Department of Veteran Affairs, Record Group 15; National Archives, Washington, D.C.

278 was the next number in my source list in Reunion, my family tree software. Each of the individual documents is numbered, starting with 1, and has its own citation. My intention is that when I enter a fact into Reunion, I’ll use Source 278, but I’ll include in the memo field which of the 26 individual documents that particular fact came from.

I created citation labels for each of the documents and affixed them to the appropriate pages. (That’s the citation for document 16 above.) Then I scanned the whole document into a pdf. (I elected to have one pdf, rather than 26 individual ones–time will tell whether that was a good choice.)

The next step, according to Julie is to transcribe the documents. Yes, I’m going to type word for word exactly what is on the documents. Julie urged us not to skip that step because when we transcribe, we learn things we would not otherwise learn.

After I transcribe, I will abstract the documents, so I can tell at a glance what they are and what info is contained within each.

Then I’ll analyze the documents and enter the new-found facts into my software.

That’s a lot of work, but I’m delighted to have learned how to be thorough with it. And I know I’ll learn so much about my ancestor.

I am so grateful to have this structure, because just a few days after receiving Richard Anderson Jeffries’s file, I received the pension file for my gggrandfather, George Washington Adams. That file is over 100 pages; I had to request and pay for the rest of the file (another 80 pages) to be copied–I’m still waiting for part two. That same week I received the third and final pension file, for another gggrandfather, Benjamin Franklin Igleheart. All three pension files, probably 250 pages, came within two weeks of my request.

If I did not have the structure Julie provided in that talk to thoroughly process the information, I know I would feel overwhelmed. I would probably skim the documents, pluck out a few easy-to-find facts, and put them away intending to get to them later. And I don’t know when later would be.

I have skimmed the most recently received pension files to get a preview what I’m going to learn. (G.W. Adams had a big dispute about the amount of his pension–an adversary in the Soldier’s Home turned him in for saying he was more disabled than he was!) But I’m not going to analyze them until I’m finished with Richard Anderson Jeffries. So that will be motivation to go through the process.

I think these pension files are going to be a great learning experience not just about my ancestors, but also about doing proper genealogical research. This feels great!