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Organize Your Family History

Stay focused and happy while exploring your roots

My progress-tracking spreadsheet

August 31, 2025 By Janine Adams 16 Comments

I wrote this post, which is one of the most-read posts on this blog (more than 31,000 views!), way back in 2013. It got a great response, so I thought I’d run it again for newer readers. For me, being able to see at glance which documents I’ve found (or need to find) for my ancestors has been really helpful. I hope you find the post useful!

My memory is not what it used to be. And I’m finding the more family history research I do, the more I’m duplicating effort. In the process of researching one person, another person will pop into my mind. I’ll look for a record for that person, rejoice in finding it, then realize I’d already found it!

So in an effort to avoid that, as well help me in my never-ending quest to not feel overwhelmed about my genealogy research, this past weekend I created a series of progress-tracking spreadsheets. I was inspired by Miriam’s Census Spreadsheet, which is a Google Doc. I’m a Mac user and I used the Numbers program (similar to Excel) to create three spreadsheets (so far) that track progress, by ancestor, on finding the following records:

Sheet 1: BMD

  1. birth records
  2. marriage records
  3. death records
  4. burial records
  5. grave photos

Sheet 2: Censuses

On the first table (pictured above) I have a row for each ancestor (this is a work in progress…I’ve been adding info a generation at a time and up to my great-great grandparents), and a column for each U.S. Census. I fill in the square in blue if that record was found. A grey square indicates the ancestor wasn’t alive for that census. A blank (white) square indicates I still need to find this record. I also have a table of state censuses, so I can note those.

Sheet 3: Military

Here I track what military records I’ve found for each ancestor, by war or conflict. This one’s definitely a work in progress.

Going through this process helped me realize how much census work I’d done and how much more work I had to do to find birth, marriage and death records. I think these charts will help me feel a sense of accomplishment and also help me hone in on work that needs to be done. I’ll keep adding ancestors from Reunion, until I’m caught up, and then plan to keep up with the spreadsheet as I find more records.

Filed Under: My family, Organizing Tagged With: organizing aids, overwhelm, planning, progress log, research, research log, resources

Revisit: Reading hard-to-read gravestones

June 24, 2025 By Janine Adams 4 Comments

This article, which I published almost exactly 11 years ago, on July 1, 2014, is easily my most-read blog post. I looked at the stats today and saw that it has had almost 61,000 views in the past 11 years. That’s a lot of views for my little blog. I thought I’d re-run it today for readers who may not have seen it before.

My family reunion was last weekend and I had a great time. Family members were so warm and welcoming to my husband and me despite the fact that my branch of the family had not been represented at that reunion in a couple of generations. I was given family pictures (some of which I’ll probably scan and share here) and well as a painting that my grandmother had painted. It was a great weekend.

On Saturday, my husband and I paid a visit to the cemetery where my grandmother’s ancestors were buried. (This was a reunion of people from my grandfather’s side of the family, so it was an adjunct activity.) I had visited that cemetery, Meyer Cemetery, last year when I traveled to western Missouri.  Three generations of Jeffries are buried in that cemetery:  my great grandfather, James Earl Jeffries;  his parents, John D. Jeffries and Susan Price Jeffries; his in-laws, John Price and Mary Puffenbarger Price; and his grandparents, Richard Anderson Jeffries and Harriet McKinley Jeffries. I wanted to capture some more photos of the gravestones, as well as find the graves of the Prices, which I hadn’t seen on my first visit.

Fortunately for me, I’d learned just the prior week about using aluminum foil to make reading hard-to-read gravestones much easier. I’d seen a link to a blog post called safe solutions for hard to read tombstones on the fabulous Organized Genealogist Facebook page. That post described how you can cover a gravestone with foil and gently rub it to make the hidden words on a gravestone almost magically appear. The post linked above suggested using a clean makeup brush. I didn’t have one so I dug around a bit more on the web and found a post on Save a Grave that suggested using a damp sponge.

So I went to the dollar store and bought some cheap aluminum foil. I grabbed a sponge from under the sink and was ready to head to the cemetery the next day. The method really felt like magic.

This is the stone of the Mary Ann Price, my great great great grandmother.

Foil can make hard-to-read gravestones legible

Cover it in foil and rub and voila, the writing emerges.

Foil can make hard-to-read gravestones legible

There’s a gravestone  right next to my great great grandfather’s grave. The top of that same stone was so worn and dirty you couldn’t really tell that there was a name on it. But when I covered it in foil and rubbed it with a damp sponge, the name “Harriett” appeared. Amazing!

aluminum foil can make hard-to-read gravestones legible againI love this method! The downside is that, unlike gravestone rubbings–which I learned are harmful to the gravestone–it’s not easy to keep and store foil rubbings. I consider them temporary and my digital photo of the rubbed stone to be my permanent record. I can’t quite get myself to throw away the foil (it’s driving around in the back of my SUV), but soon I expect I’ll put it in the recycling bin. [ETA in 2025: I recycled it shortly thereafter!]

Filed Under: Excitement, Genealogy tips, My family, Preservation Tagged With: Brown, cemetery, excitement, genealogy tools, Jeffries, Price, resources, revisit

Free California digital newspaper archive

June 6, 2025 By Janine Adams 5 Comments

Reader Darlene Crater was kind enough to alert me to a new-to-me digital resource, the California Digital Newspaper Collection (CDNC). I don’t have California roots, but I do have a few collateral relatives who lived there, so I searched on their names. I was able to download an obituary for one of them, Wayne Horace Adams, which I was delighted to add to my Reunion database.

The CDNC is free to use and contains newspaper articles dating back to the mid-nineteenth century. This Wikipedia article details the history of the CDNC and lists the newspapers included in the database.

Unfortunately, funding for the CDNC is in jeopardy. Darlene shared an April 30, 2025 email from the Brian Geiger, director of the Center for Bibliographic Studies and Research at the University of California Riverside, which hosts the CNDC. Geiger said that funding for the current fiscal year, which ends June 30, 2025, was withheld by the state and the university needs to come up with funding to keep alive. He also shared a link to this article that summarizes the situation.

If you have California people to research at CDNC you may want to act quickly in case the database is taken offline. If you’re moved to donate to help keep it afloat, here’s a link to donate to the CDNC.

Filed Under: Genealogy tips Tagged With: genealogy tools, newspapers, resources

Genealogy resources at new St. Louis County Public Library headquarters

August 31, 2024 By Janine Adams 4 Comments

I’ve been a little out of touch with life outside my apartment and the hospital but I’m finally focusing on email and was delighted to learn that the renovation of the St. Louis County Public Library’s headquarters has been completed and that the building, complete with its new genealogy room, has been re-opened. I drove by recently and it’s a lovely building!

Genealogy classes are being offered at the Emerson History and Genealogy Center in new headquarters in September (and beyond), including classes on doing newspaper research, beginner genealogy and interpreting DNA results and more. Click on the link above to see a list of the upcoming genealogy classes, including some offered at other branches. The library system also offers virtual programs and digital archives.

The new library branch, known as the Clark Family Branch, has a Memory Lab where you can bring photos or other documents to be digitized. The library also has a Library of Things that includes two kits that can help genealogists. One is a scanning kit with a Chromebook and flatbed scanner that can be borrowed for 21 days. The other is an oral history kit that includes a portable recorder and a lavalier microphone, as well as a memory card and adapter and a folder with instructions on conducting oral history interviews.

A St. Louis County Library card is required to access some of the genealogy sources, though there is a “register as a guest” button for the classes. So you may be able to register for virtual classes that interest you, even if you don’t live in the St. Louis area.

All residents of St. Louis County, St. Louis City, and St. Charles County are eligible for free St. Louis County Library cards. Residents of neighboring counties can receive a card for a $50 annual fee.

Once my life settles down, I look forward to exploring the Emerson History and Genealogy Center at the new Clark Family Branch!

Filed Under: Genealogy tips Tagged With: learning opportunities, resources, st. louis county library

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about me

I'm Janine Adams, a professional organizer and a genealogy enthusiast. I love doing family history research, but I find it's very easy for me to get overwhelmed and not know where to turn next. So I'm working hard to stay organized and feel in control as I grow my family tree.

In this blog, I share my discoveries and explorations, along with my organizing challenges (and solutions). I hope by sharing what I learn along the way I'll be able to help you stay focused and have fun while you do your research, too.

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