Organize Your Family History

Stay focused and happy while exploring your roots

I’m speaking at RootsTech 2017!

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rootstech2017I’m both delighted and nervous to announce that my speaker proposal to co-present at RootsTech 2017 was accepted!

I will be presenting with the amazing Brooks Duncan of DocumentSnap. Our talk is titled “Go Paperless: Streamline and Digitize Your Research.” Brooks is the guru of all things paperless–he has amazing knowledge about the process of scanning and digitizing. I’m bringing my organizing and genealogy know-how to the table.

Brooks is a terrific speaker (and knows how to create a great PowerPoint) and I’m  confident we’ll create a fun and informative presentation. I’m really looking foward to it.

RootsTech will be held February 8 to 17 in Salt Lake City. This will be my third year attending and my first presenting. Registration is now open! Until October 14, you can register for the full conference for $159, a $100 savings over the regular price. (The price goes up to $189 on October 14.)

Are you attending? Speaking? Leave a comment here or shoot me an email and let’s meet up!

How I store my genealogy information

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reuniononmac90I love organizing my family history research electronically. As I’ve mentioned here many times, I try not to print digital documents and instead store everything electronically where I can have easy access to it.

I don’t think I have been clear when I talk about storing my genealogy data electronically that I’m not talking about storing it as a family tree on Ancestry or Family Search. I’m talking about storing it on my hard drive.

To me, it would be folly to rely on an outside service to store my precious genealogy data. If the only copy of my information was at Ancestry, I would be required to renew my subscription to access my own data. Even storing all my information at a free site like Family Search feels risky to me. It’s conceivable that they could change their terms of service to something unacceptable to me. Or start charging for access. Or simply vanish. Another place that some people store their genealogy documents is Evernote. I think that can be a great way to have easy, searchable access to information. But I wouldn’t store genealogy documents on Evernote that I don’t also have on my hard drive. They could go belly up. (It happened with Springpad.)

I enter all of my data into family-tree software that resides on my laptop’s hard drive. I use Reunion 11, a Mac program. It can sync with the iPhone and iPad using the ReunionTouch app. I haven’t yet installed ReunionTouch because I take my Mac with me on research trips. I like that storing my data on my computer, rather than an online service, is that the information is accessible even when I don’t have an internet connection (if I have my computer with me).

Of course, I back up my hard drive, both on an external hard drive and with an online backup service (CrashPlan Pro). Backing up is critical.

I’m not saying that my way is the right way or the best way. But I’ll share with you my process for storing info, in case you find it helpful or interesting. So far, it’s working well for me.

When I find a sourced piece of information pertinent to my research this is what I do:

  1. Add the information to the appropriate person(s) in Reunion (or add a person if need be).
  2. Cite the source in Reunion.
  3. Download the information (or scan it if I found it in paper form).
  4. Attach an image of the source document to the source citation in Reunion.
  5. File the digital document in that ancestor’s electronic folder on my hard drive, copying it if it applies to more than one ancestor.
  6. Scour the source for further information.
  7. Make a note in Evernote if it sparks potential further research.

So far this feels good to me and I haven’t second guessed it.

How do you store your family tree information?

Why I like to do cemetery research in person

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I am so grateful for the volunteers who post pictures to Find A Grave and Billion Graves. It is such a selfless act and when I can’t see a grave in person I am thrilled when I find ancestor’s grave on one of these sites.

I have a tendency to want to see sources (or a scanned image in the case of documents) with my own eyes when I add them to my family tree. With Find A Grave, seeing a picture is often a terrific substitute.

Recently when doing some research on the McEuen family (part of my Adams line) I was puzzled to see reference to a death date of 1929 on Find A Grave for Ellsworth McEuen (b. 1863), the brother of my great great grandmother, Henrietta Clay McEuen Adams. In my Reunion software, I had his death year as 1928. So I checked the source I’d associated with that 1928 date and it included a personal viewing of his gravestone. When I looked at my photo, I saw that it indeed said 1928.

The Find A Grave photo was less well lit and harder to make out. The wonderful volunteer who took the photo and uploaded the information, Anita Austill, interpreted it as 1929.

Looking at her photo, you can see why:

ellsworthmceuenfagrave

On my visit to that cemetery (the Cumberland Presbyterian Cemetery in Sacramento, Kentucky) two years ago, I was fortunate to have great lighting when taking a picture of that same gravestone. The 1928 date is crystal clear. (Click on the photos to see larger versions).

gravemarker-ellsworth-mceuen-mclean-ky

I’m not criticizing the volunteers who contribute these photos. I know that this gravestone was one of many that the photographer took and uploaded, whereas I was focused on my family members. But it does motivate me to take cemetery trips–which I enjoy!–even though photos are often available online.

Sometimes you gotta browse

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Sometimes you gotta browse recordsI was going crazy looking for my great great grandfather, Benjamin Franklin Igleheart, and his family on the 1880 census. None of my searches of various sites turned him up. I really wanted to find that census, because I knew from the 1900 census that his wife, Mattie, had given birth to 11 children, only three of whom were alive in 1900. I had found five of them, but I assumed that finding the 1880 census would reveal the names of more. (Mattie was 25 in 1870.)

So I decided I would browse my way through the census looking for the family. I had a good idea they were living in McLean county, Kentucky, where he lived before the Civil War. (He fought in that war.) I knew that in 1870 they lived in Arkansas, something I initially doubted but was confirmed in his Civil War pension record. But since they had a child born in 1881 in Kentucky, I felt comfortable trying Kentucky first.

I had found Ben’s mother and stepfather in the 1880 census in Sacramento, McLean, Kentucky, so I started there. I browsed forward a page at a time, scanning the handwritten names. After a few pages, I decided to start looking the opposite direction, so I went back to his mother and started scanning a page at a time backward. Sure enough, just two pages behind his mother, there they were! The words “Igleheart, B.F.” jumped right out at me. His age and his family members’ names and ages matched up. Eureka!

So why didn’t they show up on a search? A simple transcription error. The name had been indexed as “Lylehuist.” When I look at it, I can see why. (I bet you can too, if you squint at the image above.) In Ancestry, where I found the document, I edited the record to add the name Igleheart in order to help others. I don’t see that record coming up on a search of Igleheart, though.

The 1880 family included two children, born in the 1870s whose names I didn’t have. They’ve now been added to my family-tree software. I still have four more children to find.

I have to say, it was really exciting to spot this family. I was in a college library among strangers, so I managed to keep from shouting out.  I did raise both arms in victory, though!

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When you first join the list, I’ll send you a few emails to help you organize your family history. After that you’ll hear from me at the end of every month when I send an email with links to that month’s posts. And every now and then, I’ll let you know when I have something special to promote.