Organize Your Family History

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Using Scrivener to help with transcribing

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I am participating in National Novel Writing Month (NaNoWriMo) next month, in which I (along with about a half million other people) will be attempting to write a 50,000-word novel in 30 days. Call me crazy, but that’s my idea of a fun challenge. (I do it every five years, and this is my fourth novel. I blogged about it yesterday on my organizing blog.)

Last week, I decided to download a free trial of Scrivener, software designed for people who are writing long documents. I’ve heard about Scrivener over the years but was never really tempted to try it until this year when I took a look at this introductory video and realized how helpful it would be for me in writing my novel. So for the last couple of days I’ve been taking tutorials in preparation for using it to write my novel in November.

Another thing I’ve been working on the last couple of days is transcribing a long, delightful newspaper feature that was written about my paternal grandparents in 1979. They were the founders of a small-town weekly newspaper, the Franklin County Graphic in Connell, Washington, whose first issue was published in 1954. (My grandfather, a life-long newspaperman, was 50 when he and my grandmother decided to take on this adventure!) They sold the paper in 1975 and on the 25th anniversary of the founding, the newspaper published a long, two-part feature on them.

My aunt had given me a clipping of the second part of the feature when I saw her a couple of weeks ago and I emailed the newspaper to see if they would send me the first part. They cheerfully complied, but the resolution of the image they sent is not the greatest.

So I decided to transcribe the article so that my dad could read it. (He doesn’t have a computer.) I started yesterday by opening the article in Preview (my Mac’s pdf reader) and toggling back and forth between it and Pages (my Mac’s work processing program). I’m pretty good at it (it’s how I transcribed my 2nd great grandfather’s 138-document Civil War pension file), but it’s a little clunky and time consuming.

This morning, it dawned on me that I could use Scrivener for transcribing genealogy documents to make the process a whole lot easier. In Scrivener, you can store images in a research folder and you can split your screen and see two things at once. So I split the screen vertically and put the article I’m transcribing on the left and the text document of the transcription on the right. Since I’m transcribing a newspaper article published in single columns, this view is excellent. (You can also split the screen horizontally.) Now, instead of switching back and forth from Preview to Pages, I just keep my eyes on the article I’m transcribing and touch type. It’s so much easier and faster!

I can export the document as a Rich Text Format file or as a Word document, so I’m not tied to Scrivener for reading the transcription.

Since Scrivener is brand new to me, I had to figure out how to do this. It wasn’t not hard, but it was also not completely intuitive for me yet. I was going to try to post step-by-step instructions here, but I realized that if you need help you’re better off getting help from the Scrivener site or from another site written by someone who’s actually knowledgeable about the program. But I found it to be easy to do, even as a novice.

I downloaded Scrivener using a NaNoWriMo free trial, which extends the free trial a few days beyond the standard 30 days and also offers a 50 percent discount if you actually write a 50,000 word novel. If you don’t, there’s a 20 percent discount on the license fee. The non-discounted license fee is $49.

When I downloaded Scrivener, I wasn’t thinking about genealogy at all. But now I’m getting kind of excited thinking of the genealogy applications this split screen might offer. It will probably be enough to justify purchasing the license after the free trial expires! Scrivener has come up in the comments on this blog a few times (including today, when Teresa mentioned she belongs to a Scrivener users Facebook group) and I’m glad I finally paid attention.

If you use Scrivener, I’m curious about if you use it for genealogy purposes. Please let me know in the comments!

Edited to add: The day after I wrote this, I finished transcribing the long article and doing it in Scrivener made it so much easier and more enjoyable! I think it cut the amount of time in half that it took to transcribe. Two thumbs up!

October 30 x 30 mid-month check in

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It’s October 15 already and we’re halfway through the current 30 x 30 challenge. How’s it going? Please let everyone know in the comments.

I am  happy to report that I have not missed a day! I did so poorly in the August challenge that this month I was bound and determined to succeed in the challenge. So I made genealogy research a true priority. Mostly, I accomplished this by researching first thing in the morning. Most days I set a timer and researched for the full 30 minutes. Some days I went a little longer and some days a little shorter.

I am traveling now, visiting my dad in Walla Walla, Washington. I have still been able to keep up with the research, which is great. Mostly I’ve been processing the documents that I found in my June research trip to Kentucky. I’m almost finished with those. But I’ve also added to my backlog this month, so my initial goal of eliminating the backlog has gone by the wayside. But I’m still happy with my performance on the challenge.

One nice, motivating factor has been the opportunity to discuss family history with my 89-year-old dad. He did some reminiscing about his childhood and I was able to fill him in on some details of his grandparents’ and great grandparents’ lives. He really enjoyed that, as did I.  That’s been keeping me going with my 30 minutes of daily research each day while I’m here!

How about you? If you signed on for the challenge, how’s it going?

October 30 x 30 challenge – who’s in?

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Boy do I need a 30 x 30 challenge. I barely did any genealogy research in September–my priorities kept shifting away from genealogy. I did spend one day at the library with my genealogy buddy (more on that next week), which was great. But otherwise, my research log for September is pathetic.

So clearly I need a 30 x 30 challenge to elevate genealogy on my priority list. Who would like to join me? This month, I vow to spend 30 minutes a day working on genealogy research every day for 30 days. My focus will be finishing up (or at least making great progress on) processing the documents I obtained on my Kentucky research trip in June. And I’m committing to creating an entry in my Evernote research log each day.

If you’d like to join me, please just leave a note in the comments. If you’d like to mention what you’ll be focusing on, all the better.

I have high hopes for October!

Edited to add: Apologies if you tried to comment and were blocked (and thank you to the readers who told me about it). The firewall issue is now fixed.

Where does perfectionism trip you up?

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How does perfectionism get in your way?I think about perfectionism a lot. It’s the topic of the podcast I co-host with my friend and life coach Shannon Wilkinson every week. But lately I’ve been thinking about it particularly in relation to genealogy, since I’m working on my RootsTech talk next year, called “The Imperfect Genealogist.”

I have about ways perfectionism can cause genealogists to stall in their research. Here are a few examples:

  • You don’t know how to do source citations correctly, so you don’t do them at all.
  • You haven’t come up with the perfect way to organize your research, so you just keep doing research without organizing it.
  • You don’t have a whole weekend to devote to your genealogy research, so you don’t do any
  • You don’t know the very best way to preserve your archival documents, so you let them languish in an unsafe, non-archival environment (we discussed this very thing on Episode 20 of Getting to Good Enough.)

It’s your turn. You guys always provide such great insights I thought I’d ask you. Does perfectionism ever get in the way of your genealogy life? If so, please share what things you tend to get perfectionistic about and the impact it can have. (If you’ve figured out strategies for getting past that, I’m all ears!) Just leave a comment on this post. I’d sure appreciate your help. I’m sure you’ll contribute things I haven’t even thought of!

Edited to add: I wrote this post after I installed a new firewall on my site but before I learned that the firewall by default blocked comments! If you tried to comment, I apologize. It’s fixed now; please do try again!