Organize Your Family History

Stay focused and happy while exploring your roots

Direct vs collateral lines

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Keeping track of ancestors' siblings can provide valuable genealogy clues.

My grandfather, Crawford Brown, with his parents and siblings, 1916

So far in my family history research, I’ve focused on direct lines. Except for my own brothers, every person entered into my genealogy software (I use Reunion) is someone I’m directly descended from. I think one of the reasons for that is to try to make genealogy research less overwhelming. Lately, I’ve been thinking about how useful it would be to record brothers and sisters of direct ancestors (i.e. collateral lines). They can give valuable clues and help verify that a person being reached is the right person.

I worry a little about where I should draw the line–if I record the children of the siblings of my direct ancestors, will my family tree feel bloated? Will I feel more overwhelmed?

This came to a head this week when I learned that my grandfather’s only surviving sibling, his sister Mary, passed away at the age of 99. I was fortunate to meet Mary for the first time earlier this year. (That’s Mary, on her father’s lap at the age of four in the photo. My grandfather, Crawford, is standing at his father’s left shoulder.) She was delightful, with sparkling eyes and an easy laugh. I’m saddened by her passing.

Somehow it feels wrong that Mary’s not included in my family tree entries. I’ve decided to record siblings of my direct line as I come across them. My mother’s cousins Jerry and Judy Brown (Aunt Mary’s nephew and niece) have done a lot of genealogy research–including oral history with Mary–so adding that part of the family will be easy. I don’t know that I’ll go out of my way to research collateral lines (though who knows?), but I intend to verify and record information as I encounter it.

It seems clear to me that I shouldn’t be afraid of having too much information, as long as I apply the same standards of accuracy to my collateral lines as I do my direct lines. I don’t mind recording information–in fact, I rather enjoy it. So I’m comfortable with my decision to start including collateral lines. I’ll try not to let it overwhelm me!

For more in-depth information on how I organize my own genealogy, including my collateral lines, check out  How I Do It: A Professional Organizer’s Genealogy Workflow, a 37-page downloadable pdf published in 2021 and available for $19.99.

Solved! The mystery of my grandfather’s birthplace

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daveadamsbirthannouncementI’ve been frustrated by a little mystery surrounding the birth of my grandfather, David Adams. I knew from the Social Security Death Index that he was born on November 12, 1904. According to census records, he was born in Oregon. In the 1900 census, the family was living in Sacramento, Kentucky. In the 1910 census they were Quinault, Washington, where my great grandfather, Elmer Adams, worked as a farmer.

I visited my parents earlier this month and I asked my father why the family moved from Kentucky to Washington. He said it was never discussed, so he had no idea. When I told him that the census records indicated that his father had been born in Oregon, he was surprised. He had never known the family to live in Oregon. We guessed that perhaps they traveled to the big city of Portland for the birth. That gave me an idea: Why not search for a birth announcement in the Portland newspaper?

Today, I finally had a chance to do that. Thanks to the State Research Guide for Oregon put out by Family Tree Magazine, I was easily able to find the Historic Oregon Newspapers website. A search on the words “Elmer Adams” within five words of one another, limited to newspapers published in 1904, garnered seven results. Only one of those articles was published after November 12. A click later, I saw it: a birth announcement for a son born to Mr. and Mrs. Elmer Adams on November 12. It appeared in the November 30 edition of the Portland, Oregon, Daily Journal. The two-line announcement also gave a street address. Apparently, they were living in Portland when they first moved west! (My grandfather’s sister, Dora, was born in Kentucky in 1902, so the move west must have taken place  a year or two before my grandfather’s birth.)

Without a place of birth, I’d been unable to request a birth certificate for my grandfather. But now, knowing he was born in Portland, I visited the state archives’ website and was able to order his birth certificate. This should arrive in just a few days.

I’m very excited! It’s been bothering me that I didn’t know where my grandfather was born and I can’t wait to get my hands on his birth certificate.

 

Asking the right questions

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I’m in Walla Walla, Washington, visiting my parents. Last winter, I wrote about how excited I was to be able to interview them about family lore. Unfortunately on that visit, they weren’t remembering a whole lot of information. (Though I was able to share some information with them, which was nice.)

This trip, I’ve decided to focus on their own parents. My father’s mother’s family and my mother’s father’s family are pretty well documented. But I realize I know less about my maternal grandmother’s family and my paternal grandfather’s family. So that’s what I’m going to focus on.

This year, I’m going to use my Livescribe pen to record our interviews, which I have high hopes will come in handy down the road.

Last year I was disappointed at the results of my family-history-related conversations with my parents. This year, I’m going to try to come up with specific questions that might spark some helpful memories. Winging it wasn’t a great strategy last time.

As an aside, if your parents are not yet elderly, I encourage you to get as much information from them as you can while their memories are good. How I regret not having these conversations 10 or 20 years ago!

Tracking progress

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My memory is not what it used to be. And I’m finding the more family history research I do, the more I’m duplicating effort. In the process of researching one person, another person will pop into my mind. I’ll look for a record for that person, rejoice in finding it, then realize I’d already found it!

So in an effort to avoid that, as well help me in my never-ending quest to not feel overwhelmed about my genealogy research, this past weekend I created a series of progress-tracking spreadsheets. I was inspired by Miriam’s Census Spreadsheet, which is a Google Doc. I’m a Mac user and I used the Numbers program (similar to Excel) to create three spreadsheets (so far) that track progress, by ancestor, on finding the following records:

Sheet 1: BMD

  1. birth records
  2. marriage records
  3. death records
  4. burial records
  5. grave photos

Sheet 2: Censuses

On the first table (pictured above) I have a row for each ancestor (this is a work in progress…I’ve been adding info a generation at a time and up to my great-great grandparents), and a column for each U.S. Census. I fill in the square in blue if that record was found. A grey square indicates the ancestor wasn’t alive for that census. A blank (white) square indicates I still need to find this record. I also have a table of state censuses, so I can note those.

Sheet 3: Military

Here I track what military records I’ve found for each ancestor, by war or conflict. This one’s definitely a work in progress.

Going through this process helped me realize how much census work I’d done and how much more work I had to do to find birth, marriage and death records. I think these charts will help me feel a sense of accomplishment and also help me hone in on work that needs to be done. I’ll keep adding ancestors from Reunion, until I’m caught up, and then plan to keep up with the spreadsheet as I find more records.

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When you first join the list, I’ll send you a few emails to help you organize your family history. After that you’ll hear from me at the end of every month when I send an email with links to that month’s posts. And every now and then, I’ll let you know when I have something special to promote.