Organize Your Family History

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Getting past overwhelm by breaking a project down

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getting past overwhelm by breaking down a projectAs I plug away at transcribing my 2nd great grandfather’s 137-document pension file, I keep thinking to myself how valuable it is that I’m doing this one small document at a time. When I started, the idea of transcribing this vast file seemed insurmountable. The printed sheaf of papers that I received from the National Archives is nearly an inch tall!

But rather than think about the enormity of transcribing the whole file, I’m just looking at the next document. Then the one after that. I’m trying to work on it at least 30 minutes daily (even after the succcessful end of my latest 30 x 30 challenge two weeks ago, I’ve only missed a couple of days) and slowly but surely I’m getting through it. Today, I transcribed documents 47 and 48. Before long, I’ll be halfway done.

Once or twice I’ve questioned the value of this exercise. But as soon as I do that, I discover something I didn’t notice on first reading, when I wasn’t transcribing. There’s no doubt in my mind that transcribing these pension documents is a valuable use of my time.

So here’s my big takeaway, which of course can be applied to many aspects of my life. When I’m facing a large, seemingly insurmountable project, I can get past overwhelm and eventually complete it if I:

  • Break it down into small tasks
  • Do one task at a time
  • Work on it very regularly, for a small period of time

This strategy is working well on the pension file. I can’t wait to get all the way to the end and see what discoveries has in store for me!

A commenter asked for the steps on requesting a Civil War pension file.  Here they are:

  1. Go to this page on the National Archives website.
  2. Select NATF 85D: Federal Military Pension Application – Civil War and Later Complete File
  3. Select delivery format (I selected paper)
  4. Click Add to Cart
  5. Login or register
  6. Fill out form with your ancestor’s name, military unit and other information (if you don’t have that, check out Ancestry.com or Fold3.com to get it)
  7. Pay $80 online
  8. Wait for your packet!

Clutter-free genealogy gifts

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Since I deal with clutter in my clients’ homes all year long, this time of year I’m always thinking (and writing) about the benefits of giving intangible gifts. A year ago I created a post about clutter-free gifts for genealogists. It still holds true, so I’ve decided to run it again today (with a few updates).

As a professional organizer, I frequently help clients declutter their physical possessions. Over and over again I’ve seen how difficult it is for most folks to let go of an item they’d received as a gift, even if they don’t use or love it.

This realization has changed the way I give gifts. As I’ve written repeatedly on my organizing blog, I think it’s much kinder to give a gift that doesn’t have a chance to turn into clutter. So I find myself giving these types of gifts:

  • digital gifts (iTunes gift certificate, or a subscription to Amazon Prime, for example)
  • services (gift certificate for a massage or a float)
  • ephemeral goods (like edibles and cut flowers) and
  • experiences (an outing or meal together)

If you have any genealogy enthusiasts on your list, you’re in luck. There are all sorts of opportunities to give clutter-free gifts to those folks. Here are some ideas.

  • A subscription to an online service, like Ancestry, Fold3 or MyHeritage
  • A membership in a local society or other association, like the NGS or the Southern California Genealogy Society (so they can have access to the webinar archives, my pick for deal of the century)
  • A gift certificate to work with a professional genealogist
  • The story behind a mystery photo, revealed by Maureen Taylor, photo detective.
  • One or more of my Orderly Roots guides (you could download it for them and email it, or contact me for a special code they can use to download a guide you pay for)
  • Your help with their genealogy (maybe offer to spend a couple of hours on one of their brick walls)
  • Your help decluttering or organizing their research space
  • A trip together to a cemetery or research library
  • Registration for a genealogy conference (they could hear me speak at RootsTech 2017!)
  • A donation in their name to a worthy genealogy cause (like Preserve the Pensions or their favorite genealogy society)

If you do want to give a physical item, be sure it’s useful. You could consider a Flip-Pal mobile scanner or a ShotBox portable photo light box. Perhaps less utilitarian, but a lovely, meaningful gift is the family tree necklace. I adore the one I gave myself.

Before you buy anything, check out the Genealogy Bargains area of the Geneabloggers website to see if there are any special deals to be found!

Illustration by Traci Gardner via Flickr. Used under Creative Commons License.

Free access to military records on Find My Past this weekend

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fmpIn honor of Veterans’ Day, FindMyPast, the British-owned genealogy site is offering free access to their 70 million military records this weekend.

You have to register to access them, but there is no cost to register. The records will be available until 11:59 pm (GMT) on Sunday, November 13. (That’s 6:59 pm EST in the US.)

The collections include records from the U.S. and Canada, as well as the UK, Ireland and Australian military.

I’m going to pull out my table of military ancestors and look to see whether FindMyPast has some records I haven’t found before. It seems like a wonderful opportunity to learn more about my military ancestors!

Find help at National Archives’ new History Hub

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historyhubimageI listened to a portion of the National Archives and Records Administration’s Virtual Genealogy Fair this week. It was terrific. For me, there were two big discoveries and a revelation.

First the discoveries:

  1. The talks, slides and handouts from this year’s Virtual Fair — as well as those from the last three Fairs–are freely available online. So if you missed a talk, or just want to revisit one, it’s there for you. (That took the pressure off to sit at my desk all day!) Click to access the 2015 Fair. Here’s 2014. And 2013.
  2. The National Archives has a new website, History Hub, in beta mode. I think it’s really promising. (More on that in a moment.)

I’ll share the revelation with you next week.

I don’t know about you, but I have always found the NARA website to be challenging to navigate. I know there’s info there (and am I’m so glad I figured out how to find my ancestors’ Civil War pension files), but tracking it down can take some effort.

The talk called Innovative Online Resources and Tools to Help with Your Genealogical Research provided some insight into how to navigate the NARA website. It’s worth checking out the talk if you find the NARA website challenging. In the first part of the talk, presenter Sarah Swanson, pointed out ways to navigate the site, and she revealed the many aspects of the site I had overlooked (including a link to the NARA YouTube channel and 16 NARA special-interest blogs!). I’m going to go through the session slides again and familiarize myself with how I can access the vast online holdings. It will also help me plan a research trip to NARA in Washington, DC, perhaps next year.

The second of the talk was about History Hub, which is described as “A support community managed by the National Archives for researchers, citizen historians, archival professionals, and open government advocates.”  The speaker, Kelly Osborn from NARA’s Innovation Office, likened History Hub to the Apple Support Community. If you’ve ever had a problem on an Apple product and googled it, you’ve probably ended up in the Apple Support Community where your question might be answered by an Apple employee or by a fellow Apple user. You might have asked the question yourself or got you needed by reading the answers to someone else’s question. That’s what the National Archives wants to do with History Hub–it’ll be a place where people can get their genealogy questions answered and learn from others’ questions. I think it’s an amazing idea.

Of course, History Hub is the kind of site that will only get better with age as more people use it and offer their expertise. The idea that I can tap into the knowledge of a subject matter expert from the National Archives–as well as other knowledgeable people–is really exciting. The site is searchable and has discussion boards, blogs and community pages. I think it has huge potential and I think it’s really great that the National Archives is embracing innovation this way.

By the way, if you’re getting an error message when you click on the History Hub link, try it in another browser. I found that the link works in Safari and Chrome, but not in Firefox, at least on my computer.