Processing Civil War pension files

Processing civil war pension filesAs I mentioned a couple of weeks ago, I received my 3d great grandfather’s Civil War pension files from the National Archives in record time. I’d been prepared to wait 45 to 120 days and it arrived the week after I submitted the request online.

I dug right in and started processing the information. I was so grateful that I had attended the class Anatomy of a Military Pension, presented by Certified Genealogist Julie Miller at the National Genealogical Society’s annual conference that month. She provided step-by-step instructions of what to do with a military pension.

So the day after I received that 65-page pension file, I did what Julie suggested. I put the documents in chronological order and I assigned a number to each. Then I figured out a citation for the overall file and a  citation for each of the numbered documents.

Coming up with a proper citation was a bit of a challenge and I emailed Julie, who was kind enough to share the citation she uses for these files. (She had given us that info in the talk, but I hadn’t written it down.)

Here’s the citation I’m using for the overall pension file for my ggggrandfather, Richard Anderson Jeffries:

[278] Jeffries, Richard Anderson (1st Sgt., Company D, 13th Regiment, Missouri Volunteer Infantry, Civil War), application no. 567612, certificate no. 529585, Case Files of Approved Pension Applications, 1861-1934; Civil War and Later Pension Files; Department of Veteran Affairs, Record Group 15; National Archives, Washington, D.C.

278 was the next number in my source list in Reunion, my family tree software. Each of the individual documents is numbered, starting with 1, and has its own citation. My intention is that when I enter a fact into Reunion, I’ll use Source 278, but I’ll include in the memo field which of the 26 individual documents that particular fact came from.

I created citation labels for each of the documents and affixed them to the appropriate pages. (That’s the citation for document 16 above.) Then I scanned the whole document into a pdf. (I elected to have one pdf, rather than 26 individual ones–time will tell whether that was a good choice.)

The next step, according to Julie is to transcribe the documents. Yes, I’m going to type word for word exactly what is on the documents. Julie urged us not to skip that step because when we transcribe, we learn things we would not otherwise learn.

After I transcribe, I will abstract the documents, so I can tell at a glance what they are and what info is contained within each.

Then I’ll analyze the documents and enter the new-found facts into my software.

That’s a lot of work, but I’m delighted to have learned how to be thorough with it. And I know I’ll learn so much about my ancestor.

I am so grateful to have this structure, because just a few days after receiving Richard Anderson Jeffries’s file, I received the pension file for my gggrandfather, George Washington Adams. That file is over 100 pages; I had to request and pay for the rest of the file (another 80 pages) to be copied–I’m still waiting for part two. That same week I received the third and final pension file, for another gggrandfather, Benjamin Franklin Igleheart. All three pension files, probably 250 pages, came within two weeks of my request.

If I did not have the structure Julie provided in that talk to thoroughly process the information, I know I would feel overwhelmed. I would probably skim the documents, pluck out a few easy-to-find facts, and put them away intending to get to them later. And I don’t know when later would be.

I have skimmed the most recently received pension files to get a preview what I’m going to learn. (G.W. Adams had a big dispute about the amount of his pension–an adversary in the Soldier’s Home turned him in for saying he was more disabled than he was!) But I’m not going to analyze them until I’m finished with Richard Anderson Jeffries. So that will be motivation to go through the process.

I think these pension files are going to be a great learning experience not just about my ancestors, but also about doing proper genealogical research. This feels great!

 

 

Civil War pension records: a treasure trove

Civil War Pension Records are a treasure trove of informationAfter hearing an excellent talk at the NGS conference on what can be found in Civil War pension records stored at the National Archives, I placed an order for the records of three of my four Civil War veteran ancestors. (The fourth fought for the Confederacy, so his pension records would be with his state.) The fee was $80 per ancestor for the complete file and the application process was fairly straightforward. At the end, I was warned to expect it to take 45 to 120 days before I received any information.

Imagine my surprise (and delight) to receive a thick envelope from the National Archives in Washington D.C. today! It contained the pension records for my great great great grandfather, Richard Anderson Jeffries (1823-1914) who served in the Missouri infantry, Company D, 18th Regiment from 1861 to 1864.

I haven’t had a chance to go through the packet yet, but a glance shows me  that there are multiple applications for pensions as well as physicians’ affidavits.

I’m anxious to pore over it and unravel the story these documents tell. Luckily for me, Certified Genealogist Julie Miller, in her excellent talk, Anatomy of a Military Pension, gave step-by-step instructions on how to properly process the information found in these files. So I have my work cut out for me and I can’t wait!

If you have Civil War ancestors who fought for the Union and you have at least $80 to spend, I encourage you to hop over to the National Archives website (that link takes you directly to the application form starting point). If you have information on your ancestor’s military service (I found mine through Ancestry and Fold3), it’s easy to apply to receive a copy of the pension file. Those files have not been digitized, so the only way to look at them is to go to the National Archives or send away for them like I did.

Using a timeline to solve a problem

Use a timeline to solve genealogy problemsIn researching my great great grandparents, Laban Taylor Rasco and Margaret Dye Rasco, whose graves I saw last month in Alabama, I realized that I was seeing marriage indexes that listed their marriage date as March 14, 1865, but in my Reunion software, I’d listed May 14, 1865 as the day they wed. The source for the May date was the Alabama Census of Confederate Soldiers from 1921, a wonderful, information-rich form that had been filled out by hand by (I think) my great great grandfather himself. (I’m basing that on the handwriting in the form matching that of the signature.) Since I haven’t yet seen the original documents that were indexed, I was inclined to take my ancestor’s word for it.

But then I used the Ages feature in Reunion to see at what age Laban Taylor Rasco was when the various events I’d entered took place. And that’s when I realized (a palm-to-forehead moment) that his marriage took place while he was serving in the Alabama Infantry during the Civil War. Thanks to the amazing Civil War records from the National Archives available through Fold3, I knew he had a 60-day furlough starting January 31, 1865. He was residing at a hospital for wounded soldiers in Mississippi (courtesy of a shoulder wound he’d sustained at the Battle of Jonesborough), and his furlough papers listed his residence as Shelby County, Alabama. He returned to the hospital on March 28 and listed on the rolls of prisoners of war paroled at Talladega, Alabama, on June 3. The marriage indexes indicate that he and Margaret were married in Shelby County, Alabama, so the wedding must have taken place during that furlough. (So much for a honeymoon!) May 14 clearly isn’t within that window. So I’m changing my records to say March 14.

Laban would have been 77 years old (and still married to Margaret) when he filled out that Confederate Census form in 1921. So I’m willing to cut him a little slack if we mixed up month of his anniversary.

This was a great reminder of the value of using a timeline (and applying a little logic) when trying to resolve conflicting information.

Document everything

Document everything in your genealogy researchReason number 33,662 that you should document everything in your genealogy research: You can’t rely on your memory.

Today, I was trying to verify which ancestor of mine had fought in the Civil War as a substitute. I remember finding his records on Fold3.com and seeing the document that designated him as a substitute for an individual of means who could afford to pay my ancestor to fight in his place. I thought it was Benjamin Franklin Igleheart, my great-great grandfather. But when I looked at his record in my software, I found no notation whatsoever about that.

At least I remembered having found a substitute soldier, even if I couldn’t remember who it was. So I looked through the records in Reunion of all my male ancestors who were born at a time where they might have served. Nothing. I tried searching on Reunion but got nowhere. So I finally walked across the room and pulled out B.F. Igleheart’s paper file. There it was: all the info that I had printed out, but not otherwise documented. Bad researcher!

If I had finished going through the paper files of the Adams ancestors, I would have found this info and documented it. But that process probably won’t be finished for quite some time.

I’m so glad I have committed to documenting everything by entering information into my software, with source citation, and creating electronic files of the digital images of the documents. I am conforming to my file naming convention and I’m tagging the digital files so I don’t have to have my papers file to find something.

I used to believe that I would never forget certain facts I’ve learned through my genealogy research. As those facts add up (and my research grows), I know that’s just simply the case. Now all I have to remember is to enter everything into my Reunion software and tag and properly file all my electronic files.