Organize Your Family History

Stay focused and happy while exploring your roots

What’s hiding in your unprocessed documents?

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One of the mysteries I’ve been pondering for years is the whereabouts of my great great grandfather, George Washington Adams (1938-1945) after his divorce in McLean County Kentucky in June of 1920 and before he checked into the National Home for Disabled Soldiers in Danville, Illinois, in July 1922. I haven’t found him on the 1920 census and it’s been bugging the heck out of me. In the divorce, he was awarded custody of his 12-year-old son Wayne Horace Adams (1907-1976) and for the longest time I was looking for the two of them.

A few years ago, I found Horace (as he was known then) on the 1920 census living with his half brother. I blogged about how an indexing error kept his whereabouts elusive. But I still haven’t found George on the census. When I was at RootsTech this year, I did a free consult with a genealogist from Trace, seeking help on the question George’s whereabouts between 1920 and 1922. The genealogist asked me why I wanted to know. I didn’t have a good answer, but I still wanted to know. Unfortunately, we didn’t have any Eureka! moments in that short session, but she gave me some avenues to pursue.

In any case, as I was working through my backlog of downloaded documents during the August 30 x 30 challenge, I processed a couple of newspaper articles that shed some light! It was very exciting. (I found out an article about him visiting a son in Oklahoma in 1921 and returning to Kentucky in 1922, a month before entering the soldiers’ home, with his son, after an extended visit to Oklahoma. I don’t know which son, but it’s something.)

Those newspaper articles had been languishing on my hard drive for two years! If I were processing my documents as soon as I downloaded them, which is always my goal, I would have had this information years ago. This is an inconsequential example, but it shows how these newspaper articles–which can be a bit tedious to process–can contain important nuggets. (Here’s a post I did on how I process newspaper articles.)

Lesson learned. My resolve is stronger than ever to eliminate that backlog, which I’m working on once again in this month’s 30 x 30 challenge.

Reminder: You can let go of “should”

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It’s natural to ask about questions about organizing (your genealogy or anything else) that start with the word “should.” Should I organize my documents this way or that way? Should I store things here or there? Should I focus on this or that?

When I try to answer a question that starts with should, the answer is almost always, “It depends.” Because it’s all about what will work for you.

I encourage my clients (and anyone else who will listen to me) to let go of the word should. And to also let go of asking questions that start with, “What’s the right way to…” or What’s the best way to….”

Because here’s the thing: I can’t tell you what you should do. Only you know what’s right for you. It can be much more beneficial to think in terms of what you’d like to do, or what you think will work best for you, rather than what you should do. Especially when it comes to organizing your genealogy research, the thing you should do (in my opinion) is the thing that works well for you and that you can keep up.

For example:

  • Maybe you’ve always heard that you should store your paper documents in binders, but you have trouble keeping up with that. Let go of that should and consider using file folders or scanning your documents.
  • Maybe you think you should print every document for the sake of posterity but you’re overrun with unfiled paper. You can let go of that should, particularly if your electronic documents are already organized.
  • Conversely, maybe you’ve heard you should scan every bit of paper and store files electronically, but you’re overwhelmed by the prospect. Bye bye, should. You can let your paper files be sufficient. Or just start storing new files electronically and leaving your papers unscanned.
  • Maybe you’re told you should keep a research log, but you just can’t get yourself to do it. A research log can be hugely beneficial. But don’t beat yourself up if you don’t have one just because you think you should.

In other words, set yourself up for success and do what works for you. Decide what your priorities are (accessibility for you, accessibility for others, ease of use, etc.) and focus your organizing systems on those priorities. Don’t do something just because someone told you you should if it doesn’t seem like it will work for you.

All that said, there are some genealogy shoulds that I think you should pay attention to:

  • You should cite your sources so you can find them again and know where your facts came from (but you don’t have to cite them perfectly if that’s getting in the way of citing them at all).
  • You should back up your electronic data in case of a crash. (I use an external hard drive and automated cloud storage.)

Genealogy is supposed to be fun. Don’t let the shoulds drag you down. Make your own choices and own them. And keep yourself open to new ways of doing things. (See what I did there? I told you all sorts of things I think you should do, without using that word. Take what works for you and let go of the rest.)

[If this is feels familiar, it’s because I initially published this post on May 17, 2016. Then I published it again on November 6, 2018 with a different title. It’s a message that really resonates with me right now, so I wanted to repeat it.]

Is any detail too trivial to record?

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I’ve been working on processing my backlog of newspaper articles that I downloaded during my burst of newspaper research in June and July. I don’t know about you, but when I’m doing newspaper research (or, really, any genealogy research), it can be tempting not to go to the trouble of downloading everything I find because it doesn’t seem important enough. And when I’m in the midst of a research session sometimes the downloading (or printing or copying, if I’m actually looking at paper documents) can seem so tedious that I only bother with the big stuff.

Come to think about it, that’s one advantage of short, frequent research sessions that I should add to my post The value of daily research. Since I don’t get bleary-eyed or weary during short sessions, I’m more likely to make the effort to download everything.

In any case, this week, as I was processing some newspaper articles, I was so happy that I had taken the effort to download even the tiniest articles. For example, there was an article in The Clinton Eye of Clinton, Henry, Missouri about my grandmother, Susie Jeffries Brown (1907-1999), having her tonsils and adenoids out on August 26, 1919. I didn’t think much of it when I downloaded it, but as I processed it, I noticed that the surgery took place 50 miles from her home in Rockville, Bates, Missouri and that it happened two days after her twelfth birthday.

I paused to think about whether 12-year-old Susie might have spent her birthday full of trepidation about the surgery and I wondered how long she stayed in the hospital. Was she served ice cream? (That always seemed to be the best part of getting your tonsils out when I was a kid.) It prompted me to do a little more research and I learned that by 1919 tonsillectomies were growing more prevalent (in fact hers was one of three mentioned in the newspaper article!), though they exploded in popularity in the 1920s. (If you’re as big a nerd as me and feel like digging into the topic, you can read The Rise and Decline of Tonsillectomies from The Journal of the History of Medicine and Allied Sciences (vol. 62, No. 4, October 2007) at JSTOR.)

I was lucky enough to have known my grandmother, who died in her 90s when I was in my 30s. But I almost always think of her as a senior citizen. Sometimes I think of her as a  mother of young children, as I recall stories my mother told me about her childhood. But I don’t know much about my grandmother’s childhood, mostly because I was lousy listener as a kid and young adult.

So this little newspaper article added to my understanding of my grandmother’s childhood and, perhaps more importantly, gave me reason to think about her as a child.

Whenever I’m tempted to skip downloading something, I’m going to remember that trivial things can often provide great clues when taken together with other clues found over time. That makes them important to capture. But even when they’re truly trivial, they can provide valuable little insights.

Avoiding the paralysis of perfectionism

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If you’re a regular reader of this blog, you might know that I co-host a podcast called Getting to Good Enough. Every week, my co-host Shannon Wilkinson and I publish an episode aimed toward helping listeners let go of perfectionism so they can do more of what they love.

This week we’ll publish Episode 113, but way back in Episode 20, which was published on October 11, 2018, we focused on genealogy. (I blogged about it at the time.) So far it’s our only genealogy-focused episode, though the principles we discuss every week can be applied to genealogy.

It occurred to me that some of the readers of this blog might not be aware of the podcast, or that we had a genealogy-focused episode, so I wanted to draw your attention to it. You can listen on our website or on iTunes or Google Play or Stitcher.

Letting go of perfectionism has become one of my passions and it was the subject of the RootsTech talk I gave in February, as well as the Zoom presentation I did for the North Hills Genealogists in May. I am indebted to the readers of this blog who helped me craft that presentation by responding to my request for comments on how perfectionism has been a problem in genealogy.

I urge you to give it a listen. Feel free to let me know in the comments if perfectionism sometimes gets in the way of your genealogy research and whether you’ve come up with any strategies to get past it!

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When you first join the list, I’ll send you a few emails to help you organize your family history. After that you’ll hear from me at the end of every month when I send an email with links to that month’s posts. And every now and then, I’ll let you know when I have something special to promote.